Askari Woolen Mills (Pvt) Ltd (QB Implementation)
Objective of Implementation:-
“Our goal was to replace the manual, spreadsheet-driven system with an integrated, automated accounting and inventory management solution. QuickBooks Enterprise was chosen for its manufacturing-specific features, scalability, and cost-effectiveness.”
Key Modules/Features Implemented
Advanced Inventory Management
- Multi-location inventory tracking for raw materials and finished goods
- FIFO/LIFO costing and serial/lot number tracking
- Reorder points and low stock alerts
“We went from using Excel sheets to real-time visibility into stock across warehouses and production lines.”
Sales & Purchase Order Management
- Created Sales Orders and Purchase Orders with direct linkage to inventory
- Automatic conversion to invoices and bills
- Tracked order status (pending, fulfilled, invoiced)
“This helped us track customer demand and vendor commitments more accurately.”
Manufacturing & Assembly (Bill of Materials - BOM)
- Set up Bills of Materials for each product (e.g., garment, equipment, component)
Tracked work-in-progress (WIP) and cost of goods manufactured (COGM)
Financial Accounting
Fully integrated General Ledger, Accounts Payable/Receivable, Bank Reconciliation
- Monthly Profit & Loss, Balance Sheet, Cash Flow Statements
“Manual journal entries and reconciliation processes were eliminated.”
Payroll (optional module)
Integrated payroll module to manage worker wages, compliance, and deductions
“Ensured timely salary payments and reduced errors in statutory filings.”
Job Costing and Project Profitability
Tracked costs by project or job
- Compared estimated vs. actual costs in real-time
“Crucial for custom manufacturing and improving cost efficiency.”
Custom Reporting & Dashboards
- Generated real-time reports:
- Inventory Valuation
- Profit by Product Line
- Sales by Region
Created dashboards for management and production heads
🛠️ 3. Implementation Process
- Needs Assessment & Planning
- Identified key pain points in manual system (e.g., duplication, delayed reporting)
- Defined scope: inventory, sales, purchasing, manufacturing, finance
- Software Selection & Configuration
- Installed QuickBooks Enterprise with Advanced Inventory and Manufacturing modules
- Customized chart of accounts, item lists, tax codes
- Data Migration
- Transferred historical data from spreadsheets (opening balances, stock, customer/vendor data)
- Process Mapping
- Standardized procedures for sales, procurement, and production
- Defined approval workflows and user access rights
- User Training
- Trained finance, operations, and warehouse teams on daily operations and reporting
- Go-Live & Support
- Phased go-live (starting with finance, then inventory, then manufacturing)
- Ongoing post-implementation support and adjustments
📈 4. Business Benefits Achieved
Area | Before | After QuickBooks Enterprise |
Inventory | Manual stock books | Real-time, multi-location tracking |
Financials | Excel-based reporting | Automated, accurate financials |
Costing | Limited visibility | Actual vs. standard cost tracking |
Invoicing | Delays, manual errors | Instant invoice generation |
Decision-making | Reactive | Proactive, data-driven |
Compliance | Risk of error | Audit-ready books |
🔚 Conclusion
“Implementing QuickBooks Enterprise helped us move from a reactive, paper-based system to a structured, automated environment. It brought efficiency, cost control, and transparency to our manufacturing operations—all while remaining user-friendly and scalable.”